Utilization and margin for consultancies, without the spreadsheet.
See who’s billable, which engagements actually pay, and send the retainer without re-keying it, all from the workspace your consultants already track time in.
- Free forever plan
- Utilization built in
- Retainers on autopilot
One workspace instead of a spreadsheet stack.
Time in one tool, utilization in Excel, retainers in another, margins nowhere. Pistacio keeps them together, so the numbers agree.
Today
- Harvest
- Excel utilization
- a retainer sheet
- Lexoffice
- a CRM
With Pistacio
- Time & utilization
- Retainers
- Project margin
- Invoicing
- CRM
Run on utilization and margin.
Every part works on the same hours, clients and projects.
Know who’s billable, live.
Utilization per consultant against a target, so you spot idle time and overload before the week starts.
Time trackingRetainers that send themselves.
Put monthly retainers on a schedule with auto-send, so recurring revenue never waits on an admin day.
InvoicingSee which engagements pay.
Margin per project from tracked time and rates, so you renew the profitable work and reprice the rest.
Clients & projectsPlan the next engagement.
Budgets and hours show who has room, so you sign work you can actually staff.
Clients & projectsNew work, in the same place.
A lightweight CRM beside delivery, so a signed proposal becomes a project without a handoff.
CRM & leadsHow consultancies run on Pistacio.
A week at a consultancy.
Plan the week1 / 5
Capacity and utilization show who’s free, so engagements get staffed on numbers, not guesswork.
Fig. 7Plan the week. Sample data. Track against clients2 / 5
Consultants log time to engagements as they go, billable by default.
Fig. 8Track against clients. Sample data. Watch utilization3 / 5
Utilization updates live, so an idle bench or an overloaded lead shows up early.
Fig. 9Watch utilization. Sample data. Send the retainer4 / 5
Monthly retainers and billable extras go out on schedule as clean invoices.
Fig. 10Send the retainer. Sample data. Review the margin5 / 5
The month closes with margin per engagement, so renewals and repricing are informed.
Fig. 11Review the margin. Sample data.
We run Pistacio on Pistacio.
It's how we replaced five separate tools for our own company. We hit the rough edges before you do, because we're in here every day too.- Bootstrapped
- Made in Stuttgart
- DATEV export
- Working-time compliance
Free time tracking for up to 3 users.
Time tracking and invoices cost nothing for small teams. Add modules when you need them, and pay per user only for those.
- Time tracking + invoicesTimer · Tasks · Invoices · Reports · Time off · DashboardFree up to 3 users
Questions, answered.
Yes. Utilization tracks live against a target from the time your team already logs, no spreadsheet.
Put a retainer on a monthly schedule with auto-send; billable extras add on as needed.
Margin per engagement comes from tracked time and rates, so you know what to renew and what to reprice.
Time, utilization and invoicing are all in Pistacio, so the separate tools and the copy-paste go away.
Yes; Growth adds utilization, budgets and rates for client delivery at scale.
Yes. Consulting software built around utilization and margin: time, capacity, project profitability and retainer invoicing in one workspace.
The standards Pistacio is built on.
Built for German business.
- Pistacio creates e-invoices in the XRechnung and ZUGFeRD formats, Germany’s standards for electronic invoicing.
- E-Rechnung (Bund)
- Invoices and receipts are kept GoBD-compliant, with clean sequential numbering and proper retention.
- GoBD (BMF)
- The books export cleanly to DATEV for your Steuerberater at quarter-end.
- DATEV
- Working time is checked against the limits of the German Working Hours Act (ArbZG).
- ArbZG (Gesetze im Internet)
Close next month in Pistacio.
Free for up to 3 users, no credit card. Set up before the coffee is cold.
- Free forever plan
- Cancel anytime