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Compliant invoices straight from project data

Billable hours and costs become an invoice without retyping. ZUGFeRD and XRechnung compliant, with a public payment link.

Business
Invoice #INV-0085
Northwind Ltd. · Jun 2026
Sent
DescriptionAmount
Project management · 22h × €110 €2,420
Development · 38h × €95 €3,610
VAT (19%) €1,143.90
Total €7,173.90

Pull line items from projects

Approved hours and travel expenses flow into invoice lines automatically. Quantities, descriptions, and prices can be adjusted directly on the invoice — no double-entry.

Line items Recurring €2,480/mo
ContractRenewsCost
Project management
Development
Travel costs

ZUGFeRD & XRechnung at the click of a button

Pistacio generates structured e-invoices in ZUGFeRD and XRechnung format — ready for government bodies and enterprise clients that require electronic invoices.

Invoice #INV-0085
Northwind Ltd. · Jun 2026
Sent
DescriptionAmount
Project management · 22h × €110 €2,420
Development · 38h × €95 €3,610
VAT (19%) €1,143.90
Total €7,173.90

Payment status at a glance

Draft, sent, paid — every invoice's status is visible without a spreadsheet. No manual tracking, no chasing down whether something was paid.

Recurring / month
€2,480
+3% vs last yr
Premises €1,850
Hosting €420
Insurance €145
Software €65

Public link for clients

Every invoice gets a public link (/i/:token) that requires no login. Clients open the invoice straight in the browser — no PDF attachment lost in a spam folder.

Liability policy
Allianz · €145/mo · renews Mar 31
Covers
Workshop GmbH Company van JM Jordan M. SP Sam P.
policy-2026.pdf
Stored · audit-safe
Active
Process

How it works

  1. Select hours and costs

    Add approved project hours and expenses to the invoice with one click — no retyping.

  2. Review and send

    Check line items, prices, and format (ZUGFeRD / XRechnung), then share the public link with your client.

  3. Track payment

    Mark the invoice as paid — the monthly review immediately reflects the billed revenue.

Roles

Built for every role

Admin

Full control over billing, organization settings, and user management.

  • Organization-wide settings and billing
  • User provisioning and role assignment
  • Custom fields and workflow configuration
  • Audit logs and governance exports
  • API access and integrations

Manager

Oversee projects, approve timesheets and leave, and monitor team performance.

  • Project dashboards with budget tracking
  • Timesheet approval workflows
  • Leave request management
  • Team utilization and capacity reports
  • Client-facing project summaries

Team Member

Log time, submit expenses, manage tasks, and request time off — fast.

  • One-click time tracking with project picker
  • Expense submission with receipt upload
  • Personal task board and deadlines
  • Leave balance and request history
  • Weekly timesheet overview

Ready? Start free today.

Start free

Join the open beta—free while we learn with you

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